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Subject area: INVENTORY AND STOCK

Overview

The Logical Data Model of the INVENTORY AND STOCK Subject Area includes the following entities:

Entity: INVENTORY_COUNT
Entity: INVENTORY_COUNT_ITEM
Entity: STOCK_HISTORY
Entity: DOCUMENT

Point Of Sale Inventory and Stock Data Model

Entity: INVENTORY_COUNT

List of Inventory Counts performed at a Store.

Important

Each Inventory Count record must have a Document record assigned with Document Type '300 - Inventory Count'. See Subject Area: DOCUMENT for more information.

Attributes
ID	PRIMARY KEY
Store_ID	Lookup for the Store at which the Inventory Count was performed NOT NULL
Physical_Count_Time	Timestamp when the Inventory Count was performed. NOT NULL
Change_Stock_Time	Timestamp when the results of the Inventory Count were applied to Stock.
Description	Inventory Count description.
Comments	Internal notes used for clarifications on record content.

Entity: INVENTORY_COUNT_ITEM

List of Items counted during an Inventory Count performed at a Store.

Important

For each Inventory Count Item assigned to an Inventory Count, must update the STOCK_HISTORY to reflect the Item quantity resulted after Inventory Count.

Attributes
ID	PRIMARY KEY
Inventory_Count_ID	Lookup for the Inventory Count to which the Item count is assigned. NOT NULL
Item_ID	Lookup for the Item that was counted. NOT NULL
Quantity_Counted	Item quantity counted. NOT NULL .
Quantity_Expected	Item quantity expected. INVENTORY_COUNT_ITEM.Quantity_Expected is the same with ITEM.Current_Stock_Quantity.NOT NULL .
Quantity_Change	Item quantity to be applied as a change to ITEM.Current_Stock_Quantity. Quantity_Change = Quantity_Counted - Quantity_Expected. NOT NULL
Description	Item description.
Comments	Internal notes used for clarifications on record content.

Entity: STOCK_HISTORY

This entity records information about Items stock movements (stock entry or stock exit) at a Store.

Attributes
ID	PRIMARY KEY
Store_ID	Lookup for the Store at which the stock movement is recorded. NOT NULL
Item_ID	Lookup for the Item for which the stock movement is recorded NOT NULL
Document_ID	Lookup for the Document that justifies the stock movement. See Subject Area: DOCUMENT for more information. NOT NULL
Initial_Stock_Quantity	Item stock quantity before the Item stock movement. STOCK_HISTORY.Initial_Stock_Quantity is the same with ITEM.Current_Stock_Quantity. NOT NULL
Initial_Item_Cost	Item cost before the Item stock movement. STOCK_HISTORY.Initial_Item_Cost is the same with ITEM.Current_Item_Cost. NOT NULL
Is_Stock_Entry	Flag attribute to indicate if the stock movement is a stock entry (Item quantity added to stock) or a stock exit (Item quantity decresead from stock). If Is_Stock_Entry is TRUE then the stock movement is a stock entry (Item quantity added to stock), otherwise is a stock exit (Item quantity decresead from stock). NOT NULL
Quantity	Quantity to be added to or decreased from stock.
Current_Stock_Quantity	Item stock quantity after the Item stock movement: STOCK_HISTORY.Current_Stock_Quantity = STOCK_HISTORY.Initial_Stock_Quantity + STOCK_HISTORY.Quantity and at the same time the Entity: ITEM must be updated: ITEM.Current_Stock_Quantity = STOCK_HISTORY.Current_Stock_Quantity
Current_Item_Cost	Item cost after the Item stock movement. See the Notes* below for more information.* NOT NULL
Description	Stock movement description.
Comments	Internal notes used for clarifications on record content.

Notes

IF
STOCK_HISTORY.Document_ID refers a Purchase or Stock Return document AND the Store SETTING.Moving_Average_Price is TRUE
THEN
STOCK_HISTORY.Current_Item_Cost should be recalculated AND ITEM.Current_Item_Cost must be updated to STOCK_HISTORY.Current_Item_Cost value.

See Subject Area: STORE for more information about SETTING.Moving_Average_Price.
See Subject Area: ITEM for more information about calculating Current_Item_Cost.
See Subject Area: DOCUMENT for more information about Document Type (Purchase, Stock Return etc).

Entity: DOCUMENT

This entity records the document that justify an Item stock movement: a stock entry (Item quantity added to stock) or a stock exit (Item quantity decresead from stock).

Documents Example:
⦁ Inventory Count
⦁ Sale Order
⦁ Sale Return
⦁ Purchase
⦁ Stock Return etc
See Subject Area: DOCUMENT for more information.

Attributes
ID	PRIMARY KEY
Store_ID	Lookup for the Store at which the document is recorded. NOT NULL
Document_Type_ID	Lookup for the Document Type. See Subject Area: DOCUMENT for more information. NOT NULL
Number	Document number. NOT NULL
External_Number	Document external number (for example when the document is a supplier invoice for a purchase).
Order_Header_ID	Lookup for the Sale Order if Document Type is '200 - Sale Order'. See Subject Area: DOCUMENT for more information.
Sale_Return_ID	Lookup for the Sale Return if Document Type is '210 - Sale Return'. See Subject Area: DOCUMENT for more information.
Purchase_ID	Lookup for the Purchase if Document Type is '100 - Purchase'. See Subject Area: DOCUMENT for more information.
Stock_Return_ID	Lookup for the Stock Return if Document Type is '120 - Stock Return'. See Subject Area: DOCUMENT for more information.
Inventory_Count_ID	Lookup for the Inventory Count if Document Type is '300 - Inventory Count'. See Entity: INVENTORY_COUNT for more information.
Loss_and_Damage_ID	Lookup for the Loss and Damage if Document Type is '400 - Loss and Damage'. See Subject Area: DOCUMENT for more information.
Created_Time	Timestamp when Document was created. NOT NULL
Created_Emp_Login_ID	Lookup for the Store Employee who created the Document. NOT NULL
Description	Stock movement description.
Comments	Internal notes used for clarifications on record content.

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Point Of Sale | Subject area: INVENTORY AND STOCK

Subject area: INVENTORY AND STOCK